Video Conferencing Policies
Reservations
All room reservations involving Cal Poly Distance-Learning classes are made through the University Scheduling office @ 805-756-2461 . Please visit our distance learning page for more information. Reservations for quarterly classes must be submitted at least eight (8) weeks prior to the beginning of the quarter to ensure space availability, and to allow us to confirm prior commercial reservations. We're sorry, but room 02-25B is only available for video conference use. For other activities, please contact the University Scheduling Office for room availability.
For department inquiries regarding non-instructional videoconferences, please call 805-756-6429 or 756-7198. We require that a room reservation form be filled out and provided to us before we can confirm the reservation.
For more information, please contact MDS at 805-756-7198 or email eboege[at] calpoly [dot] edu for additional information. For information regarding Satellite Downlinks, please review this information.
Regular Business Hours
8:00 AM to 5:00 PM, Monday through Friday, Pacific time.
Conditions
- All ISDN "dial-out" conferences originated by Cal Poly will incur connection charges, including test time. An account number is required at the time a reservation is made for all Cal Poly clients. Click to see ISDN Dial-out Rates.
- The rates listed above include network scheduling and complete technical support, but do not include far-end site searches, downlink fees, recording media, or after-hour surcharges. Weekend, early morning and evening sessions are subject to availability, and will generate additional charges.
- Conferences are not recorded unless previously requested and confirmed, in writing.
MDS is not able to perform searches for public video conference rooms. If you need to locate a public room, please contact a few of the many video conference room brokers which are available. A list of brokers which our sites are certified with are listed here.
Cancellation Policy
The cancellation of confirmed conference dates requires 24-hours advance notice. There is a charge of 50% of the room reservation amount for less than 24 hours notice. "No shows" will be billed for the entire reservation amount and may be denied future reservations.
Room Use Policy for Video Conference Room 02-25B
Room 02-25B is an ITS-specific Video Conference facility reserved for video conferences only.
Any other conference uses are subject to room availability ONLY if Room 02-24 is already booked, and may be 'bumped' or interrupted at any time and without previous notice due to unscheduled video conference testing or events.
There is NO FOOD ALLOWED. Abusers may lose the use of the conference room.
Under NO circumstances should existing room equipment be disturbed or disconnected. Abusers will lose the use of the conference room.
The room 02-25B schedule may be viewed in Zimbra Calendar.
To schedule a video conference, fill out the reservation form.
Contact Pete Woodworth @ 6-7197 or Eric Boege @ 6-6429 for more information.