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Media Captioning

"It is the policy of the California State University to make information technology resources and services accessible to all CSU students, faculty, staff, and the general public regardless of disability status (per) CSU Executive Order 926, which went into effect on January 1, 2005 ."

Educational and informational content presented on campus must be accessible to all students, faculty and staff. For example, web site content must be accessible to the visually impaired and video presentations with audio must be "captioned". Captioning (or subtitles) must be visible "for any time-based multimedia presentation (e.g., a movie, video, or animation.)"

Cal Poly recommends the following resources to add captions to your multimedia presentations.

Captioning for Web and DVD/VHS Media

Cal Poly faculty and staff can take advantage of CSU contracted pricing and services for post-production captioning of video and audio media through Automatic Sync Technologies (AST). View a tutorial on AST services. General questions or requests for assistance with AST services should be directed to Dan Mull (805-756-2212), or e-mail

New AST Features Available October 2012

  • Video Encoding
  • Direct URL submission
  • Captions for iOS devices
  • VHS/DVD Mail-in Service

Captioning and transcription pricing (effective October 2012)

  • Captioning: $37.00 per video hour
  • Standard Transcription: $82.00 per video hour
  • Rush Transcription: $115.00 per video hour

Note: Fees for captioning and transcription of web-based, VHS or DVD media are charged with one minute resolution, with a 5 minute minimum per job.

Contact Automatic Sync Technologies

AST Website
CSU AST Contract Website
Phone 1-877-AST-SYNC

Additional Services offered by AST

YouTube Captions and Subtitles

Luanne Fose, Ph.D. , instructional designer for the Center for Teaching and Learning (CTL) has written an excellent tutorial on creating videos with captions and posting them to YouTube. Check it out!

On-Campus "Do-It-Yourself" Video Captioning for Short Videos or Clips

CT Editing Studios

Building 2, room 9

MovCaptioner by Synchrimedia (Mac only)

  • Step 1: Download the software from:
  • Step 2: Obtain the required serial number from the Service Request System (SRS) within the "Single Click Access" channel of the Cal Poly portal.

Cal Poly owns a site license for MovCaptioner - a closed captioning/transcription tool for video and audio. This software (Macintosh only) allows you to type transcriptions and create captions for a QuickTime (.mov), Flash (.flv), or MPEG-4 (.m4v) video.

Media Access Generator

Available from:

Additional Video Captioning Resources